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Each AI coworker has its own access setting, separate from your organization role. It decides who can talk to the coworker and see its work, and who can change how it’s set up. You choose a level when you create the coworker and can change it any time on the Sharing tab.

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Access levels

The owner is the person who created the coworker. Guests only get access to a coworker when someone adds them; on a coworker shared with everyone, use Add guest on the Sharing tab. People without access don’t see the coworker in Vybe. If they ask it something in a Slack channel, it answers with an automated message saying they don’t have access.

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What everyone with access can see

Access to a coworker is access to its work. Everyone who can use a coworker can see:
  • Chats. Channels and threads in the coworker’s Chats are shared. Everyone with access sees every conversation there, not just their own.
  • Knowledge. Its notes, skills and files.
  • Artifacts. Everything it has published.
  • Activity. The history of its runs, including what it was asked and how it replied.
A coworker’s settings are shared too. For example, changing the model in a coworker’s chat changes it for everyone who uses that coworker.
Don’t put anything in a coworker’s chats that shouldn’t be seen by everyone with access to it. For private work, use a coworker set to You only.

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Change who can talk to a coworker

1

Open the Sharing tab

Open the coworker and go to Overview → Sharing.
2

Pick an access level

Under Who can talk to name?, choose Everyone at organization, Only people invited or Private.
3

Add people (Only people invited)

Click Add person, search with “Search Slack users…”, and pick someone. New people start with Can chat.
4

Set each person's role

Use the dropdown next to each person to choose Can chat or Can edit. Click × to remove someone.
You add people from your Slack workspace, and they must also be members of your Vybe organization (“Add people from Slack who are members of your Vybe workspace”). If the coworker isn’t in Slack yet, you’ll see “Connect this bot to Slack to add people.” See Slack. Only the owner or a coworker admin can change sharing. Everyone else sees “Only the owner or an admin can change sharing.”

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Who can manage a coworker

Under Who can manage name?: “The owner and admins manage settings, tools and sharing.” The owner is listed first. To add another admin, click Add admin and pick someone. Admins can’t be added to a Private coworker. Coworker roles are separate from organization roles. Being an Owner or Admin of your organization doesn’t make you an admin of every coworker.

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Roles on a coworker

The owner and admins also get the coworker’s problem reports and its usage limit emails.

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What your organization role allows

Your organization role decides what you can do with coworkers in general:

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Slack settings on the Sharing tab

Between the two sections, the Sharing tab also controls how the coworker behaves in Slack. These settings apply on top of the access level: “Slack channel and direct-message restrictions still apply.”
  • Only respond when @mentioned. In channels and group DMs, the coworker only answers when someone @mentions it. Direct messages aren’t affected.
  • Direct messages. Turn direct messages to the coworker on or off.
  • Direct group messages. Who can include the coworker in group DMs. With a limit set, it “Only replies if every member of the group is allowed.”
  • Channels. The channels the coworker has joined. For each one, choose Read, Read and write or Leave channel. Use + Add channel to add it to another channel. The list also shows the access new channels get, such as “Channels this agent is added to get read access by default.”
New channels get your organization’s default access. Owners and Admins set it with Default access under Slack channel access in Settings → Organization → General: Read (the default), where someone has to grant write access for each channel, or Read and write, where the coworker can post without an extra approval. The default applies when the coworker’s owner, an admin or someone with Can edit invites it to a channel in Slack or adds a channel with + Add channel. When anyone else invites it, the channel starts at Read. Channels the coworker is already in keep their current access. For a coworker that isn’t shared with everyone, Vybe warns: “Everyone in a channel sees this agent’s replies there. Only people with access can ask it things.” See Slack for the details of each setting. A coworker can work on the Vybe apps you link to it. Linking lets it change the app’s code, publish it, read its database and call its API.
  1. Open the coworker and go to Overview → Apps.
  2. Under Access to Apps, switch on each app the coworker should work with. Use “Search apps…” to find one.
You’ll see “App linked” or “App unlinked”. Apps a coworker creates are linked to it automatically. The coworker’s owner, admins and editors can change links. See Apps.

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Hide coworkers and apps from the sidebar

If most of your organization only talks to coworkers in Slack, you can simplify the Vybe sidebar. In Settings → Organization → General, turn off AI coworkers and apps (“Show AI coworkers and apps in the sidebar for everyone in this organization”). This hides the AI coworkers and Apps links and the coworker list from the sidebar for everyone. New AI coworker stays. It only changes the sidebar: it doesn’t change who can access any coworker or app.

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Pin coworkers

Pin the coworkers you use most so they stay at the top. Hover a coworker in the sidebar and click the pin icon (Pin name), or use Pin in its … menu on the AI coworkers page. Pinned coworkers appear in a Pinned section of the sidebar and first on the AI coworkers page. Pins are personal. Pinning doesn’t change anyone else’s sidebar or anyone’s access.