Meetings

An AI coworker can join your video calls as a notetaker. It records the meeting and its transcript, so you can ask it what was decided, or have it send a summary and action items when the call ends.

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What the notetaker does

• It joins the call under the coworker’s name. Its video tile reads “AI Agent · Taking Notes”.
• It records video and a transcript. The transcript streams into Vybe while the meeting is running.
• It doesn’t speak or post in the meeting chat.
• It works with Google Meet, Zoom, Microsoft Teams, and Webex.

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Invite a coworker to a meeting

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After the meeting

Ask the coworker about any meeting it recorded:

Summarize yesterday’s pipeline review and list the action items with owners.

What did the customer say about pricing in this morning’s call with Acme?

You’ll see Read meeting transcript when it opens a transcript.

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Automatic follow-up

The coworker can act on every recorded meeting as soon as it ends. This is off by default.

1. Open the coworker’s Meetings & transcripts → Preferences.
2. Under Meeting follow-up, turn on Automatically follow up after recorded meetings: “Choose what to do with recordings and transcripts when meetings end.”
3. Pick a Follow-up behavior:
   • Summarize and post to Slack
   • Email me action items
   • Save notes only
   • Custom instructions, where you write your own in Custom follow-up instructions

Each follow-up is a coworker run and uses credits. Uploaded transcripts don’t trigger a follow-up.

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Meetings & transcripts

Each coworker’s Meetings & transcripts section has two tabs, Meetings and Preferences. The Meetings tab lists upcoming and past meetings for that coworker, with a status such as Scheduled, Joining, In Call, Recording, Done, or Error. Use Search meetings… to find one. Open a meeting to see:

• the recording, with Download recording
• the transcript, which you can search with Search transcript…. Click a line to jump to that moment in the video.

While a meeting is still running, you can remove the notetaker. Choose Remove from call: “The bot will leave the meeting immediately. Any recording in progress will be saved.”

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Upload a transcript

For meetings the coworker didn’t attend, you can paste in a transcript:

1. In Meetings & transcripts, click Upload transcript.
2. In Upload meeting transcript, enter a Title (up to 200 characters).
3. Paste the Transcript as text (up to 500,000 characters).
4. Click Upload.

The coworker can then use it like any recorded meeting. Only pasted text is supported, not audio or video files.

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The Meetings page

Meetings in the main sidebar shows “Meetings your AI coworkers joined or recorded, in one place.” It covers every coworker you can access.

• When several coworkers joined the same meeting, it shows as one row.
• Meetings are grouped into Upcoming, This week, Last week, and earlier. Click Load more meetings for older ones.
• Search matches meeting titles, the names of people in the meeting, and coworker names. It doesn’t search transcript text. Ask the coworker for that.

Guests can’t open the Meetings page.

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The coworker’s calendar

Each coworker can have its own calendar, in its Calendar section. “name keeps its own calendar, so it can track events, find open slots, and book or move meetings for you.” If the section shows No calendar yet, click Set up calendar. Then ask:

Find a 30-minute slot with me next week and send an invite to jamie@acme.com.

Accept the invite from Acme for Thursday and add the agenda to the event description.

The coworker can create, update, and delete events on its calendar, and respond to invites it receives. Calendar invites also tell it which meetings to join. See Invite a coworker to a meeting.