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Every app is private to your organization. For each app you choose who can open it and who can edit it. You can also lock individual pages to specific people, and give guests from outside your team access to an app or a single page.

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How people sign in to apps

Apps don’t have their own login page. People sign in with their Vybe account:
  • Visitors who aren’t signed in are sent to the Vybe login page, then back to the app.
  • Everyone who opens an app is a member of your organization: an Owner, Admin, Editor, Viewer or Guest. There’s no public sign-up and no anonymous access. To give someone access, invite them to your organization or share with them as a guest.
  • People can also open an app from an AI coworker’s app card in Slack. The same access rules apply. See Slack.
  • Apps open in the organization you’re signed in to. If you have access to an app through another organization, you see “Wrong Organization” and a Switch Organization button.
Because the app knows who’s signed in, the AI can build features for each person without a login screen:
Show each person only the tasks assigned to them.

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Choose an access level

In the app editor, click Access next to Publish, then pick one of three levels: These levels apply to everyone, including Owners and Admins. An Owner or Admin has to be added to a Specific people app like anyone else, and can’t open a You only app. Only the app’s creator can change its access level, add or remove people, or change their roles. Other people who can edit the app can open the Access menu but can’t change anything. When a coworker creates an app for you, you are its creator. On the Apps page, each app card shows an icon for its access level. Viewers and Guests only see apps that have been published at least once. If you can’t edit an app, clicking its card opens the published app in a new tab.

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Share with specific people

1

Switch to Specific people

Click Access and choose Specific people.
2

Add a person

Click Add user, search by name or email, and select the person. They get access right away.
3

Set their role

Choose Viewer or Editor next to their name. To remove someone, click the X next to their name.
Rules for roles:
  • Defaults follow the organization role. People who are Viewers or Guests in your organization start as app Viewer. Everyone else starts as Editor.
  • Organization Viewers can’t be app Editors. Vybe shows “Name is a Viewer at the organization level. Promote them to Editor in the settings first.” Ask an Owner or Admin to change their role in Members and roles.
  • Guests are always Viewers.
  • Viewers need a published app. People with the Viewer role can open the app only after it has been published at least once.
  • You always have access. As the creator, you appear in the list labelled Owner, and you can’t be removed.
You only apps can’t be shared. Switch to Specific people first.

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Restrict individual pages

You can lock pages inside an app to specific people, for example an /admin page that only team leads should open.
1

Open the page list

In the Preview tab, click the lock icon in the address bar, next to the page picker. Restrict access to pages lists your app’s pages. Each one shows “No restrictions” or the number of people with access.
2

Add people to a page

Expand a page and click Add user. Add everyone who should be able to open it.
As soon as a page has at least one person on its list, only those people and the app’s creator can open it. Everyone else is blocked, including Owners and Admins.
  • Exact paths only. Restricting /reports doesn’t restrict /reports/2024.
  • Pages with a variable part aren’t listed. You can’t restrict a page like /orders/[id].
  • Page rules add to the access level. People still need access to the app itself first.
  • Only the creator can add or remove people on a page.
Restricting a page doesn’t restrict the API routes it loads its data from. If the data is sensitive, ask the AI to check who’s signed in on those routes as well:
Only let the people who can open /admin call the /api/admin routes.

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Guests

Guest is the organization role for people outside your team. Guests only see apps that are explicitly shared with them. They don’t see your other apps, even ones set to Anyone in the organization. You can invite a guest from Members and roles, or create one by sharing a page externally. You can give a guest access to a whole app or to single pages. Guests are always app Viewers.
Page-only access for guests works on apps set to Anyone in the organization. On a Specific people app, add the guest to the app itself.

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Share a page externally

You can send someone outside your organization a link to one page of an app. This feature must be turned on for your organization by Vybe. Contact support@vybe.build to enable it. Once it’s on, the app’s creator sees a Share externally section when they expand a page in Restrict access to pages. The app must be published, and you can share only pages without a variable part in their path.
  1. Enter the person’s Name and Email.
  2. Click Send. Vybe confirms with “Sharing link sent”.
What happens next:
  • The person becomes a Guest in your organization. Vybe creates a Vybe account for them if they don’t have one.
  • They get access to that page only. As with any page restriction, the page is now restricted for everyone else in your organization too. Add the people who still need it.
  • They get an email, “Your name shared a page with you”, with a View Page button. The link signs them in and opens the page. It expires after 7 days.
  • If the link has expired, the page they land on offers Send new link. You can also click Send again to issue a new link.

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